Records Unit

Responsibilities


The Records Unit is responsible for maintaining the reports issued by the Sheriff’s Office deputies and employees. These reports are an account of criminal investigations, incidents, arrests and/or activities relevant to our law enforcement function. The report may become part of an official record which is used as a basis for evaluation of what has been done or what needs to be done.

Reports


Reports are frequently used in judicial proceedings, used to explain and demonstrate training needs, used to justify needs in manpower and equipment, reviewed by the news media to convey important information to the public, used by the department to analyze and formulate statistics, and used as a basis of performance evaluation for the individual employee. Therefore, it is imperative that each report is thoroughly completed and that every report is of the highest possible quality.

How To Obtain a Copy of a Report


A report copy can be obtained in person or by mail. If a report request is made by mail the corresponding fee and a self addressed stamped envelope should be included with the request. Every effort is made to have a report available for release no more than 5 business days after the incident has been reported to the Sheriff’s Office.

The availability of all reports is subject to applicable Missouri Sunshine Law restrictions (RSMo Chapter 610).

Fees


  • Report or Document Copy
    • The cost of each report is $2 for the 1st page plus $0.25 (25 cents) for each additional page.
    • All documents and reports are sold separately, and a fee $12 per hour may be required for research of any incident.
  • DVD/CD Copy
    • Variable cost due to research and copy time for each DVD or CD. Plus the cost of the DVD or CD discs.
  • Criminal Record Check
    • $2 per requested individual checked - results include sheriff's office contacts only.
  • Fingerprints
    • Fingerprints are only done in accordance with an arrest, concealed carry permit processing, or under court order.